As an expert in public records law and a resident of Pinellas County, Florida, I am here to guide you through the process of accessing public records from public servants in your community. This right is granted to all residents and can provide valuable information about the workings of your local government.
Understanding Public Records
Before we dive into the process of requesting public records, it's important to have a clear understanding of what exactly constitutes a public record. According to Florida's Public Records Law, any document, paper, letter, map, book, audio or video recording, or other material made or received by an agency in connection with official business is considered a public record. This includes emails, text messages, and social media posts that are related to official business. However, it's important to note that there are certain exemptions to this law.These exemptions are meant to protect the privacy and safety of individuals and should be respected when making a public records request.
The Process for Requesting Public Records
The first step in requesting public records from public servants in Pinellas County is to determine which agency or department holds the records you are looking for. This information can usually be found on the county's website or by contacting the county's public records custodian. Once you have identified the appropriate agency, you can submit a written request for the records you are seeking. This request can be made via email, mail, or in person. It's important to be as specific as possible when describing the records you are looking for.This will help expedite the process and ensure that you receive the information you need. Under Florida law, the agency has 10 business days to respond to your request. They may either provide you with the requested records, deny your request, or ask for an extension if they need more time to gather the records. If your request is denied, the agency must provide a written explanation for the denial.
Costs and Fees
In most cases, there is no charge for accessing public records in Pinellas County. However, if the records are extensive or require special formatting, the agency may charge a fee for the cost of materials and labor.If this is the case, you will be notified of the estimated cost before any work is done. It's important to note that under Florida law, agencies are not allowed to charge for the time it takes to search for or review records. They can only charge for the actual cost of copying or providing the records.
Appealing a Denial
If your request for public records is denied, you have the right to appeal the decision. This can be done by filing a petition with the Circuit Court in Pinellas County. The court will review your case and determine whether or not the agency was justified in denying your request. If you believe that your request was denied without proper justification, it's important to seek legal counsel to help you navigate the appeals process.Conclusion
The process of requesting public records from public servants in Pinellas County, Florida may seem daunting at first, but it's an important right that every resident should exercise.By understanding the laws and procedures surrounding public records requests, you can stay informed about your local government and hold public servants accountable for their actions. Remember to be specific and respectful when making a request, and don't be afraid to appeal a denial if you believe it was unjustified. With these steps in mind, you can confidently navigate the process of accessing public records in Pinellas County.
